Session Management / Speaker’s Reference Page
The following documents are provided for your use and reference in making your presentation. Please review all info that pertains to your position.
Session Management References:
Taping Waiver and Authorization
(ASME Panel Only)
Workshop Instructor References:
Poster Presenter References:
PowerPoint Presentation References:
Choose from one of the 6 templates (16:9 format) below: (click on picture to download template)
Papers & Reports should not be a copy of a previous presentation made at another conference or published in a trade journal.
Use the provided PowerPoint Template for your presentation, and the Microsoft Word Document Template for Preprint & Proceedings Publication. Please note: The use of a corporate affiliation is permitted one time only as an initial reference. Thereafter the company should be referred to as *the Company* or *the Organization*. This includes within the Abstract, Body and Acknowledgment sections of the Paper or Report as well as on any slides to be used for the Conference. The use of a corporate logo is permitted only once in the presentation, on the opening or first slide. The remaining slides should not have the company’s name or logos.
The Conference Schedule is very full and you will help your Session Chair, yourself and your audience by not exceeding your allotted time:
25 minutes for a PAPER
20 minutes for a REPORT
10 minutes for a DISCUSSION
Design your presentation based on the audio visual equipment available. All session rooms will be set up with computer and projector to handle PowerPoint Presentations displayed through a LCD Projector.
All presentations are combined onto one computer provided by IWC during the session. Therefore, your Session Chair and Conference Manager will need your PowerPoint/Slide presentation by the published due date.
Speakers must register through the normal registration process. Please note there are no special discount speaker rates.
Each speaker is responsible for his/her own lodging and travel arrangements. There is a block of rooms available (coming soon) at the conference hotel.
As a presenting author, you are requested to attend the Speakers’ Breakfast on the morning of your presentation. This networking opportunity will allow you to meet your Session Chair and fellow speakers in a relaxed and social atmosphere before your session. Please take this opportunity to ask any questions you may have regarding how the session will be managed. Each session will have its own table and the conference staff will guide you to your table.
Audio/Visual Equipment provided for your Presentation Standard in every room:
Video Projection System (for computer-based presentations)
Screen, Laser Pointer & Timer
Lectern with microphone
Floor microphones (for audience questions)
A Computer with Presentation software
Hand held, wireless microphone
A second Video Projection System
Blackboards, flip charts and/or easels
Commercialism / Marketing Policy
Presentations Are To Be Non-Commercial. Unless specifically designated, IWC Technical Sessions are noncommercial forums. Individuals shall refrain from the use of brand names and specific product endorsement. Under no circumstances should the session podium be used as a place for promotion of a speaker’s product, service, or monetary self-interest. In written presentations, the use of a corporate affiliation is permitted one time only as an initial reference. Thereafter the company should be referred to as *the Company* or*the Organization*. This includes within the Abstract, Body and Acknowledgment sections of the Paper or Report as well as on any slides to be used for the Conference. The use of a corporate logo is permitted only once, preferably on the opening or first slide.
Presentations Are To Be Professional
Presenters from any session podium shall refrain from overt statements or pointed humor which disparages the rightful dignity and social equity of any individual or group.
As stated on the Abstract Submittal form the IWC reserves the right of First Publication of any papers accepted for Presentation. If an author has a paper accepted for presentation, he / she must not submit it elsewhere for publication without the written consent of the IWC Committee. Upon publication by IWC, the paper becomes the copyright property of IWC. By signing this form, the Author acknowledges his /her intent to submit the Presentation for publication and obtain the required permissions and consents. The Conference shall be the copyright owner of the Preprint, the final presentation and paper, and of the prepared discussion thereof.